Hazeltine Public Library

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Board of Trustees-Meeting Minutes

Hazeltine Public Library Board Minutes 03-12-2014

 

HAZELTINE PUBLIC LIBRARY BOARD MEETING

MINUTES

MARCH 12, 2014

 

Present:  Pat Fincher, Chris Anderson, Sandy Kearney, Tracy Hewitt

Absent:  Jennifer Phillips, Janet Henderson

 

 

ITEM

DISCUSSION

ACTION

Call to order/attendance

 

Called to order at 7:05pm;

Treasurer’s report

 

Reviewed items per Pat

Payroll addition made to 4th Q 2013

Showing an $11K profit b/c grant $ not spent yet

Tracy amended Library Stat report to include ebooks borrowed of 716

 

Receipts/Disb

Reviewed Jan/Feb budget numbers; no payroll or utility actuals yet;

Checking balance: $23,904

Savings balance: $8,300

CD: $11,950

 

Bills to be Paid

Tracy reviewed with board; bills totaled $870.20

 

Treasurers report accepted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board approved bills to be paid as presented

Approval of Jan. & Feb. minutes

 

Board reviewed January minutes and special meeting minutes

Approve Jan minutes with change to bookcase copy; Special mtg minutes approved

Correspondence

 

none

none

Director’s report

 

Data – held steady on patrons; purchase were light b/c of December hold on ordering thru the system; more circulated in Jan than Feb.; quarterly survey of patrons reviewed – Tracy presented steady library visit throughout the day in the report; two peak days were 13 and 20 people respectively; Mondays look to be good days for library visits in the afternoons.

 

Grant Submission Plan – Tracy suggested we look for submitting for Children’s books.  Reviewed list of grants in the past; Tracy will submit grant to Jessie Smith Darrah fund.

 

Knitting classes – attendance was good Tracy reported; had six people learn how to knit

 

 

 

 

 

Old Business

--Ambit

--old book sale/Bible

--policy update--volunteer

--NYSERDA

--chimney cap

--bookcase

 

Ambit – we are now on the plan and saving some $

 

Old Book Sale/Bible – Mr. Berry said yes to $200 for old books; old bible went for $35 at a Chinese Auction

 

Policy Update – volunteer policy was reviewed by board; Pat & Tracy amended; Pat asked for comments and suggestions

 

NYSERDA – presentation done on Feb 24.  One person attended; One person attended.  Sandy reported on this event.

 

Chimney Cap – still on hold; no one on roof yet b/c of snow

 

Bookcase – Pat reviewed;

memorial $ given for a bookcase to be placed in the lobby; looked at using old materials from basement; not too cost effective; Janet informed Pat that carpenter cannot make bookcase; discussion to purchase or see if someone else could make one or contact Boces classes?; also looked at Geer Dunn and Valu Home Center

 

 

 

 

 

 

 

 

 

 

 

Policy update approved

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board to look at options; Chris may have a bookcase to donate; Pat going to investigate Geer Dunn.

 

 

 

 

New Business

--donation letter

--brainstorm programs

 

Donation letter – Pat shared information with the board; letters have been printed; envelopes are almost done; items will be delivered to library on Tuesday; Pat asked a volunteer to help stuff envelopes; Also asked for other volunteers

 

Thank you letter – Doug and Michelle sent us a sample; Pat also showed us cards from other libaries

 

 

Brainstorm programs – Pat asked if we had any other ideas for new programs

 

 

Sewer pipe – pipe was exposed; heat tape was placed on it by Pat/Jim; pipe had frozen; within 15 min of heat tape wrap, it unfroze!

 

 

Branding – Tracy reviewed some ideas on branding the Hazeltine Library; a tagline for the Library; Tracy thought of a couple taglines.

 

Mailing all ready to go on Tuesday!

 

 

 

 

 

 

 

 

 

Board decided to go with card option; Chris to design card; Eli to print for us again after Tracy contacts him.

 

Tracy planning to contact Audubon; they require a donation;

 

 

 

Ok for now; need to review in September for different options to fix

 

 

 

 

 

Tracy to send out list of taglines to the board; Tracy to send out other items on branding as well.

 

Period for public expression

None

None

Other Business

Tim Young had wanted to attend meeting to talk about a place in Busti to display carvings…Tracy shared his request for us; willing to make glass display cases; he is a well known carver; Ralph Sundquist is the carver

 

One and One – Domain host for web site; have a special

Board reviewed the request;

 

Questions about insurance/liability need to be answered;

 

Tracy to get back in contact with Tim to ask more questions

 

Board decided to wait to consider until new web site is built

Adjourn/next meeting

8:00pm on the nose!

May 14, 2014

 


 

   

891 Busti-Sugar Grove Road, Jamestown, NY 14701 * 716-487-1281 * hazeltinelibrary@stny.rr.com