April 23, 2014

System Services

Quick Links:  Advisory Services | Annual Reports | Co-Central Library Services | Delivery | Digital Services | Equipment | General Advice | Grants |  IT | Materials | Outreach | OverDrive | Payroll | Printing | SIRSI | Supplies | Technical Services | Training | Youth Services

Service

Description

Staff Member to Contact

Cost?

Available to

Materials
and Equipment

 

 

 

Materials Grant (Book Plan)

Annual Aid based on
Open Hours and Service Expenditures for Purchase of Materials

Eli Guinnee

Free

All M.L.s

Materials Selection

Lists of current and upcoming books
and DVDs provided through Booklist and Midwest Tapes

Chris Spink

Free

All M.L.s

Free Direct Access Plan

Since 1999, the
System’s Free Direct Access Plan established Universal Borrowing Privileges. Materials are shared amongst libraries and our patrons’ library cards work at any Library.

Eli Guinnee

 

Free

All M.L.s

Delivery

Twice weekly deliveries to all
Member Libraries carry books and other materials between Libraries

Pat Johnson

 

Free

All M.L.s

DVD Cleaning

A DVD cleaning services allows
Member Libraries to have damaged and scratched DVDs cleaned

Eli Guinnee

Free

All M.L.s

Equipment

Available for loan are projector
overhead projector, slide projector, laptop, screen, and button maker

Mike Jones

Free

All M.L.s

Large Print Deposits

Temporary Deposit Collections of
Large Print Books can supplement your collection

Pat Johnson

 

Free

All M.L.s and Nursing Homes

Books on CD Deposits

Temporary Books on CD Deposit
Collections can supplement your collection

Pat Johnson

Free

All M.L.s and Nursing Homes

Youth Programming Materials

Storytime Packets & DVDs, Activity
Kits, Story Walks, and Flannels area available for loan

Valle Blair

Free

All M.L.s

DVD Deposits

Nursing Homes and non-automated
libraries can supplement their collection with a Deposit of 5 DVDs every week
for two weeks at a time.

Pat Johnson

 

Free

Nonautomated Libraries and Nursing Homes

Interlibrary Loan

Library patrons have access to
Fiction and Nonfiction titles through the UB/WNYLRC Illiad Program

Pat Johnson

 

$2 per item

All M.L.s

eReading Device Loans

Get hands-on practice using common eReaders

Megan Disbro

Free

All M.L.s

Outreach
Services

 

 

 

Talking Books & Braille

They System is a
“sub lending library” for the New York Talking Book and Braille Library (NYSTBBL) in Albany, the CCLS Outreach program disseminates information concerning this service, processes applications, assigns new and replacement
machines

Pat Johnson

 

Free

All M.L.s

Jails and Prisons

Services to local Jails and Prisons
are provided by the System

Pat Johnson

Free

Jails and Prisons

Outreach Grants

Occasional grants given to Member
Libraries to encourage services to the underserved

Pat Johnson

Free

All M.L.s

Training

 

 

 

New Director Training

Professional Staff meet one on one
with all New Directors to inform them of System Services

Eli Guinnee

 

Free

 

All M.L.s

NYLA Travel Grants

Occasional grants to Member Library
staff to help cover the costs of conference attendance

Eli Guinnee

Free

 

All M.L.s

Trustee Training

Programs that help Trustees learn
more about their role and responsibilities

Valle Blair

Free

 

All M.L.s

Library Staff Workshops and Webinars

Frequent development opportunities
for Member Library directors and staff including archived Webinars

Megan Disbro

Free

 

All M.L.s

Youth Services

Includes Summer Reading training to
share information and ideas on the upcoming Summer theme and Early Literacy Training

Valle Blair

Free

All M.L.s

Technical
Services

CCLS Technical Services Guide 2014:
Ordering, Cataloging, Processing Materials & Binding

 

 

 

Book Purchasing

Centralized group buy purchasing

Chris Spink

Free

All M.L.s

Book Processing

The cost of processing books ordered through central purchasing systems to shelf-ready is
covered by the System

Chris Spink

Free

All M.L.s

Bindery

Discounted bindery services from HF Group

Chris Spink

Cost

All M.L.s

Advisory
Services

 

 

 

General Advice

System Staff are available for direct questions regarding their department. Please Contact the Director if you are unsure who to contact

Eli Guinnee

Free

All M.L.s

Legal Advice

Under some circumstances, the System
can seek legal advice on behalf of Member Libraries

Eli Guinnee

Free

All M.L.s

Human Resources Advice

The System has available an HR
expert to answer questions and provide advice

Eli Guinnee

Free

All M.L.s

State Minimum Requirements Variance
Help

Occasionally Member Libraries need
to apply for a variance or waiver to a state requirement

Eli Guinnee

Free

All M.L.s

Grant Writing

Editing and proofreading of Grant
Applications is available by request

Eli Guinnee

Free

All M.L.s

State DLD Advice

Advice from the New York State
Department of Library Development Consultants

Eli Guinnee

Free

All M.L.s

Field Consultants

Each Library is assigned a Field
Consultant who helps with Annual Reports

Field Consultant

Free

All M.L.s

Grants
and Administration

 

 

 

Annual Report Administration

Yearly annually report assistance in the Spring

Field Consultant

Free

All M.L.s

Construction Grant Administration

The System is given a certain amount
of NY Public Library Construction Grant funds each year to allocate to Member
Libraries

Eli Guinnee

Free

All M.L.s

Cash Grants

Annual $250 cash
grant is given to member libraries and may be used for any library related purpose.

Eli Guinnee

Free

All M.L.s

LLSA Grant

Local Library
Service Aid, provided by the State, through the System to all member libraries.

Eli Guinnee

Free

All M.L.s

RBDB Grant

One Member Library per year can apply for a Regional Bibliographic Data Bases and Interlibrary Resources Sharing Program. This grant, administered by WNYLRC, is generally
for digitization purposes.

Megan Disbro

Free

All M.L.s

Special Grants

Other occasional grants include Travel grants and Outreach grants.

Eli Guinnee

Free

 All M.L.s

Payroll

The System covers the cost of Payroll Services provided by Main Street Payroll for Libraries
with 7 or fewer staff members

Business Office Mgr

Free

M.L.s with 7 or
fewer staff

Co-Central
Library Services

 

 

 

Cattaraugus County Reference

Co-Central libraries serve as reference centers for the region.  NY State gives each library funding with which to provision its Central Library with scholarly and research material
and provide remote reference assistance.

Olean Ref Desk

Free

All M.L.s and their patrons

Chautauqua County Reference

Co-Central Libraries serve as reference centers for the region. NY State gives each library funding with which to provision its Central Library with scholarly and research material and provide remote reference assistance.

Prend. Ref Desk

Free

All M.L.s and their patrons

Supplies
and Printing

 

 

 

Supplies

Common supplies are purchased in bulk and resold at cost

Business Office Mgr.

Cost

All M.L.s

Print Shop

The System has equipment for color printing, folding and laminating. Member Libraries can submit print jobs, which will be charged at cost

Eli Guinnee

Cost

All M.L.s

IT and Digital Services

 

 

 

Shared ILS

A shared online catalog is maintained by the System, which covers approximately half of the cost; Member Libraries share the rest of the cost based on number of items and circulation

Mike Jones

Shared Cost

All M.L.s

ILS Assistance

Help with troubleshooting, training, and running reports is always available for the ILS

Mike Jones

Free

All M.L.s

Website Hosting

The System maintains a web server to host websites

Mike Jones

Free

All M.L.s

Web Design and Social Media

Assistance with creating and
updating websites and social media

Megan Disbro

Free

All M.L.s

Database Assistance

Help linking to and using databases,
including guides and marketing

Megan Disbro

Free

All M.L.s

eBook
& Audio Databases
Management

The Co-Central Libraries support the
platform fees and all Member Libraries contribute content;  CCLS coordinates and manages the systems

Megan Disbro

Shared Cost

All M.L.s

eBook
& Audio Ordering

Assistance with purchasing of eBooks
from eBook vendors

Megan Disbro

Free

All M.L.s

eBook
& Audio Download Assistance

Member Library staff can receive assistance with checking out and downloading to a variety of devices

Megan Disbro

Free

 All M.L.s

IT Assistance

Installation and repair of electronic equipment is available via phone, remote connection, or in person as time allows

Mike Jones

Free

All M.L.s

IT Advice

Member Libraries are encouraged to seek
prior guidance on technology purchases

Mike Jones

Free

All M.L.s

Digitization Assistance

Assistance with digitization project
planning and obtaining funding

Megan Disbro

Free

 All M.L.s

System Lab

Training workshops for Member
Library staff are held in a dedicated System Lab, which  can also be reserved for use by Member Libraries

Mike Jones

Free

All M.L.s


Annual Report Field Consultants:


Pat


Megan


Valle

Allegany

Bemus Point

Ashville

Cattaraugus

Brocton

Busti

Clymer

Chautauqua

Delevan

Ellicottville

Frewsburg

Dunkirk

Falconer

Kennedy

Ellington

Franklinville

Little Valley

Findley Lake

Gowanda

Mayville

Fluvanna

Lakewood

Portville

Fredonia

Olean

Randolph

Jamestown

Sherman

Ripley

Machias

Sinclairville

Silver Creek

Salamanca

Stockton

Westfield

Seneca Nation